This page is for administrators. Settings › Notifications › Subscriptions & alerts shows everyone's subscriptions, alerts and paginated report subscriptions, every run, and the settings that apply to all of them. It has six tabs; the tab is part of the address (#/settings/notify-ops?tab=alerts), so a reload keeps it.

Overview tab

• Status line. Render service (running or not, the queue and the 95th-percentile render time), Temporary links (Available, Blocked or Disabled), Scheduler, and today's use of the AI brief budget and Attribution budget. A failing item turns red and explains itself; a budget turns orange at 80% and red when used up.
• Needs attention lists only the subscriptions and alerts whose latest run still failed or ended partial, with the reason, since when and how many times in a row. Once a later run succeeds, the item disappears. View runs opens its history; Run now or Evaluate now tries again.
• Today counts today's runs by result. Click a number to open Run history filtered to it.

When Scheduler is not running, nothing scheduled will run; check pentaho.log and restart the server.

Subscriptions, Alerts and Paginated reports tabs

Everyone's objects, with filters by owner and by report (or by model for alerts). Each row has the owner, schedule, next run and last result, an Enabled switch, and Run now (Evaluate now for alerts), Runs and Open report. To change the content of someone's subscription, open the report and edit it from its Subscribe drawer, where administrators see all subscriptions of that report.

Run history tab

All runs of all three kinds in one list, newest first. Filter by type, status, date, object or owner. Click a name to open that object's runs with their details, described in Run history. Runs are kept for the retention period below.

Settings tab

The settings here take effect immediately, without a restart. Save each group separately.

Delivery: system time zone, default delivery, merge renders and temporary links, described in Setting Up Delivery.

Quotas:

Setting	Default	Notes
Subscriptions per user	20	For Creators. Administrators have no limit.
Subscriptions per Reader	5	Readers can subscribe only for themselves.
Recipients per subscription	50	People, after roles are expanded
Alerts per user	20	For Creators. Administrators have no limit.
Restricted alerts per Reader	5	0 turns restricted alerts off
Daily AI brief budget	200	AI briefs per day for the whole site; 0 turns briefs off. Runs after the budget is used up go out without a brief.
Daily attributions	50	AI analyses of alerts per day for the whole site; 0 turns them off

The AI brief and the alert analysis do not count against anyone's personal AI quota; these two budgets limit them instead. See also AI Operations and Quotas.

Message templates: see Message templates.

Retention and maintenance:

Setting or action	Effect
Retention (days)	How long runs and generated files are kept; 90 by default. Cleanup runs every day at 03:00.
Clean up now	Deletes runs and files older than the retention period immediately.
Rotate system token secret	Regenerates the key the plugin uses to open reports as each recipient. Runs in progress may fail, so do it when nothing is running.

Other limits

The plugin's settings.xml, in pentaho-solutions/system/datafor-notify/, holds the remaining limits. Changes need a restart.

Key	Default	Meaning
run-concurrency	2	Subscriptions running at the same time
run-timeout-minutes	10	Time for one run, all recipients included
render-concurrency	2	Pages sent to the render service at the same time
render-timeout-seconds	120	Time for one page to render
insight-timeout-seconds	150	Extra time allowed for the AI brief
mail-attachment-max-mb	25	Above this, emails carry links instead of attachments
im-file-max-mb	20	Largest file uploaded to an IM
asset-link-max-days	30	Longest Link validity an administrator can set
alert-eval-concurrency	2	Alerts evaluated at the same time
alert-query-timeout-seconds	60	Time for one alert query
alert-max-members	200	Members checked by Check separately
attribution-timeout-seconds	180	How long an alert waits for its AI analysis
webhook-timeout-seconds	10	Timeout for robot and webhook calls
channel-rate-per-minute	18	Messages per minute per robot
render-url	http://127.0.0.1:38082	Address of the render service
public-base-url	empty	Prefix for links in messages; empty means Site address
output-dir	empty	Where definitions, runs and files are stored; empty means pentaho-solutions/system/datafor-notify-output

Subscription and alert definitions, runs and generated files are plain files under the output directory, one folder per tenant. Make sure your server backups include that folder.

Audit log

Creating, editing, deleting, enabling and running subscriptions and alerts, silencing alerts, channel changes and tests, settings changes and token rotation can be recorded in the Audit Log under the Subscriptions & alerts group. Individual deliveries are not audited; they are in the run history.

Related topics

• Setting Up Delivery
• Managing Your Subscriptions and Alerts